Employee Office Expense Report Template in Excel

One of the most easy-to-use expense report templates featured in this page is the employee office expense report. This template allows you to record any type of expenses spent for your work. This record can then be used to request reimbursements from your employer on all office expenses you’ve spent.

This excel expense report is a helpful tool since it's designed with formulas, thus, calculations are autogenerated. You can save time when using this template since you don’t need to do the calculations yourself.

To complete, fill out the blank sections provided. Company and employee information are set up at the uppermost part of this template which includes your company name, purpose of the expense report, employee name, employee ID, department, manager, and pay period. The lowermost part displays a section where signatures of both the employee and manager can be attached for validation purposes. Additionally, a table highlighting the employee’s office expenditures is also provided which includes columns for date, description, expense type, amount paid, and total expenses. To use this template, you may refer to the following instructions:

Instructions in using the Expense Report:

1. Enter company and employee information.

2. Enter pay period as well as the purpose of the expense report.

3. Enter date when the expense was incurred.

4. Enter description of each expense, e.g., specific name of hotel, restaurant, vehicle mileage, etc.

5. Indicate each expense type, e.g., lodging, meals, entertainment, car, etc.

6. Enter amount paid for each expense. You should enter the total amount paid for each listed expense on the same row. Once these figures are entered, the total expenses section at the lower part of the template should auto-calculate the total expenses spent by the employee.

7. Attach signatures of both the employee and the manager/supervisor at the lowermost section of the template for validation purposes.

8. Review, email, or print the completed expense report.

Receipts of all expenses should be attached along with this office expenses list template before sending it to the designated company department who would handle the reimbursements.

Edit, print, or download this template anytime. It has easy-to-use features and can be customized easily. You can download and edit it in your phone, laptop, or tablet.