Business Expense Reimbursement in Word (Aqua)

This business expense reimbursement is a helpful tool which allows employees to request reimbursement from employers for general business expenses. The template is in Aqua and it can be printed or downloaded in Word. It only requires very basic information including company name, employee name, department, expense period, expense item,amount paid, subtotal, advance payment, total reimbursement, employee signature, approval signature, and notes.

This template allows the user to specify the date, description, category, and amount paid per expense item. The most common category for business expense is travel expenses such as airfare, car rental, hotel, meal, etc. Usually, these details are included in the contract signed and agreed by the employee/contractor and the employer.

For employees that have received advance payment from their employer for the expense period, just specify the amount received in the advance payment section. The amount in the advance payment must be deducted from the Subtotal and the difference must be the value under the Final reimbursement amount.

You simply fill out the needed details, attach the necessary receipts, and send the reimbursement form to the appropriate department who will handle the reimbursement process (usually the finance department).

If you want an auto-calculated template, the reimbursement form in excel is the recommended version to use.