Business Budget Template in Excel (Basic)

Use this Basic business budget template for planning out your business activities. You can set up how much profit you’re expecting as well as the allocated budget for your spending on a given period based on category. By having these projected figures, you will have a concrete financial goal in mind.

This excel spreadsheet for business expenses can then serve as your guide when making important business decisions in the future. It can give you ideas whether or not you need to cut costs on some expenses to stay in line with your financial goals.

The business expense template is easy to use and can be downloaded for free. It has sections for the total income, total expenses, NET income, operating income, non-operating income, and expense areas such as operating expenses, non-recurring expenses, payroll expenses, office supplies, health, entertainment, and vacation/holiday.

The business budget planner also has columns for the projected and actual amount of your earnings and spending.

Instructions in Using Excel Business Budget Template:

1. Enter your business’ projected income. The first step when using this template is to identify how much income you’re expecting your business to generate. Businesses typically have operating income as well as non-operating income.

• Operating income = refers to the income acquired directly from a business’s core operations
• Non-Operating income = refers to the income derived from activities not related to an organization’s core business operations, e.g., interest income, donations, etc.

1. Enter your business’ actual income. To compare data, enter the actual income or earnings of your organization. The template has formulas so calculations are autogenerated. If the projected income is higher than the actual income, the Under/Over column will display a negative value, showing the difference between the actual income and projected income. This means you haven’t achieved your expected income.

2. List down your organization’s expenses. This template includes the most basic expense categories in a business setting. List down your organization’s expenses under any applicable category, be it under operating expenses, non-recurring expenses, payroll expenses, office supplies, health, entertainment, and vacation/holiday. In the event where the actual expense amount is higher than the projected expense, the Under/Over column will display a negative value, showing the difference between the actual amount spent and the projected budget. The negative value indicates that you have exceeded your projected budget.

The featured expense categories are only examples, therefore, feel free to change them according to your business needs.

1. Indicate the projected spending for each expense listed. For every expense listed above, its projected amount should also be indicated on the same row.

2. Enter your business’ actual spending. To compare data, enter the actual amount spent for each expense listed. The template has formulas so calculations are autogenerated.

3. Review your business budget summary. A summary table is provided at the uppermost part so you can easily get an overview of how much your business is making and spending in a given period. The Under/Over column will give you information whether or not you have achieved your financial goals.